NEW ENGLAND CHAPTER
DOOR AND HARDWARE INSTITUTE
ARTICLE I – NAME
The name of this corporation shall be “New England Chapter – Door and Hardware Institute” (the “Chapter”).
ARTICLE II – PURPOSE AND MISSION
The purpose of the Chapter is to serve as an informational, educational and professional development resource for the architectural openings industry, thereby providing Chapter members with the skills necessary to compete successfully in the marketplace.
ARTICLE III – ORGANIZATION
The Chapter shall be a corporation, not for profit, organized under the laws of the Commonwealth of Massachusetts (the “State”) for the purposes set forth under the Articles of Incorporation of the Chapter, having members involved in the architectural openings industry who have met the membership qualifications and requirements as set forth herein.
ARTICLE IV – MEMBERSHIP
1. Qualifications for Membership. Applicants shall be individuals engaged in the manufacture or furnishing of products or services to the architectural openings industry, or individual employees or principals of a firm or agency engaged in the manufacture or furnishing of products or services to the architectural openings industry. No entity other than individuals may become members of the Chapter. All applications for membership shall be submitted with the appropriate fee and documentation to the Corporate Secretary of Door and Hardware Institute (“DHI”) and shall be processed in accordance with procedures established by DHI from time to time. Dues for Chapter members shall be established by the Board of Officers of the Chapter (the “Board”).
2. Rights and Privileges of Members. All members shall have such rights and privileges of membership in the Chapter as may be granted by the Board. Such rights shall be set by the Board from time to time.
3. Voting. All business of the Chapter requiring approval of the members shall be voted upon in person or by proxy by the members entitled to vote, and a majority vote of the members at a meeting where a quorum is present shall be necessary for approval of such business. The voting procedure established herein for members shall be applicable at the annual meeting, regular meetings and special meetings and at any other meetings or referenda at which formal action affecting the Chapter shall be taken.
4. Annual Meeting. An annual meeting of the membership may be held at such time and place as the Board may prescribe. Notice of any annual meeting shall be given by mail to all members in good standing prior to the meeting in accordance with the laws of the State. Each eligible voting member of the Chapter, not in default on payment of dues, shall be entitled to attend any annual meeting of the Chapter and to cast one vote, in person or by proxy, on any issue presented at such meeting.
5. Regular Meetings. Regular meetings of the membership may be held periodically at such time and place as the Board may prescribe. Notice of the regular meetings shall be given by mail to all members in good standing prior to the meeting. The notice requirements of this Paragraph may be satisfied by providing each member with a schedule of such regular meetings by mail on a periodic basis determined by the Board. Each eligible voting member of the Chapter, not in default on payment of dues, shall be entitled to attend any regular meeting of the Chapter and to cast one vote, in person or by proxy, on any issue presented at such meeting.
6. Special Meetings. Special meetings of the membership shall be called by the President of the Chapter at the written request of at least ten percent (10%) of the members who are in good standing, or when the President is so directed by the Board. Notice of such special meeting, stating the purpose or purposes thereof, shall be delivered by mail to all members in good standing prior to the meeting in accordance with the laws of the State. Each eligible voting member of the Chapter, not in default on payment of dues, shall be entitled to attend any special meeting of the Chapter and to cast one vote, in person or by proxy, on any issue presented at such meeting.
7. Quorum. Ten percent (10%) of the voting membership in good standing present, in person or by proxy, shall constitute a quorum at any annual, regular or special meeting of the membership of the Chapter. Any issue presented at such meeting shall be decided by a majority vote.
8. Withdrawal from Membership. Any member ceasing to manufacture or to furnish products or services to the architectural opening industry shall cease to be eligible for membership in the Chapter and shall be required to withdraw from the Chapter. Any member may withdraw from the Chapter by giving notice in writing to the Secretary of the Chapter. Such withdrawal shall not relieve the member of liability for any dues or other obligations to the Chapter that are then in arrears. All rights, privileges and interests of a member in or to the Chapter shall cease upon withdrawal from membership. Dues shall not be refunded to members in the event of withdrawal.
9. Termination or Suspension of Member. Any member may be terminated or suspended for cause by the Chapter. Such cause shall include, but not be limited to, repeated or willful violations of the Bylaws of the Chapter, including failure to pay dues. Upon termination or suspension of any member from the Chapter, the Chapter shall promptly give written notice to the member setting forth the date on which his or her membership shall terminate or be suspended and the reasons therefore, and such member shall be given a reasonable opportunity to request reinstatement and be heard by the Board. In the event of any termination or suspension of membership, the Chapter shall promptly notify each member of the Chapter as to the action taken.
ARTICLE V – BOARD OF OFFICERS
1. General Powers. The affairs of the Chapter are to be governed by its Board of Officers (individually, the “Officers”). The Board shall generally control and manage the affairs of the Chapter with all necessary authority to conduct the business thereof.
2. Election of Officers. The Board shall be comprised of 4 Officers. Officers shall be elected by a majority vote of those members present, in person or by proxy, at the annual meeting of the Membership.
3. Elections. At its annual meeting, the Board shall elect the President, the President-Elect, the Treasurer and the Secretary by a majority vote of those Officers present in person or by proxy. The qualifications to hold offices in the Chapter shall be established from time to time by the Board.
4. Term. An officer’s term shall be for 2 years or until his or her successor has been duly qualified and elected at the annual meeting of the Board. The term of a newly elected officer shall commence at the conclusion of the annual meeting of the Board. One half of the board members terms shall overlap by one year thus maintaining an experienced board at all times.
5. Meetings. Meetings of the Board may be held at any time upon the call of the President or upon written request to the President by at least two members of the Board, provided, however, that advance written notice of such meeting shall be given to each Board member, as required by the laws of the State. Board members may waive notices of meetings. The President shall preside at all meetings of the Board, or in the President’s absence, the President-Elect shall preside. There shall be at least one meeting of the Board each year.
6. Quorum; Voting. A majority of the number of Officers elected or appointed and serving at the time of any meeting shall constitute a quorum for the transaction of business. The act of a majority of Officers present at a meeting at which a quorum is present shall be the act of the Board. Less than a quorum may adjourn any meeting.
7. Expiration of Term; Resignation; Removal. Each Officer shall hold office until his or her death, resignation, disqualification or removal or until his or her successor is elected and qualified at the expiration of his of her Term. Any Director may be removed, with or without cause, by 2/3 vote of the Board.
8. Vacancies. Vacancies that may occur on the Board by reason of death, resignation or otherwise, may be filled by the Board, for the duration of the unexpired term.
9. Actions in Lieu of Meetings. Any action, which may be taken at a meeting of the Officers, may be taken without such meeting by consent in writing signed by all of the Officers of the Chapter to the extent permitted by the laws of the State.
ARTICLE VI – OFFICERS RESPOSIBILITIES
1. President. The President shall preside at all meetings of the Chapter and the Board. The President shall perform all duties incident to the office and recommend such action to the Board as may be appropriate to improve the Chapter and benefit its members. The President shall report to the Board and the membership as appropriate.
2. President-Elect. The President-Elect shall act as President in the event of the absence or disability of the President or vacancy in the office of President. The President-Elect shall perform such other duties as are necessarily incident to his offices or as may be prescribed by the Board. The President-Elect shall move directly into the President’s position upon the expiration of the President’s term.
3. Secretary. The Secretary shall be responsible for maintaining the official books and records of the Chapter.
4. Treasurer. The Treasurer shall have general supervision of the financial affairs of the Chapter, including keeping necessary books of account and records for all transactions for the Chapter. The Treasurer shall furnish summarized financial reports to the Board and the members, as directed by the Board, and shall be responsible for the collection of Chapter dues.
5. Other Officers. The President shall have the power to appoint such other subordinate officers, as he or she deems necessary and appropriate, such as an Assistant President-Elect, Assistant Treasurer, Assistant Secretary and the like.
7. Compensation. Officers of the Chapter shall serve without salary, but shall be reimbursed for necessary expenses incurred in the furtherance of the affairs of the Chapter, in amounts within the budget approved by the Board and in accordance with procedures adopted by the Board.
ARTICLE VII – COMMITTEES
There shall be such standing and special committees of the Board and the Chapter as the Board or the President may authorize and the President may appoint. The President shall determine the composition, responsibilities and authority of each such committee.
ARTICLE VIII – FISCAL YEAR
The fiscal year shall begin on July 1st and end on June 30th each year.
ARTICLE IX – AMENDMENTS
These Bylaws may be amended by a vote of two-thirds (2/3) of the members in attendance at a meeting of the Board where a quorum is present. Whenever an amendment to these Bylaws is proposed, a statement of the purpose of such amendment shall be included in the notice of meeting or in the waiver of notice of meeting sent to each member of the Board.
Secretary: __________________________ Adopted Date: ________________________
Brian Messina, AHC